Estimates and invoices waiting
The work moves forward, but quotes and invoices are left for later.
ADMINISTRATIVE SOLUTIONS FOR CONTRACTORS
Keep your job site moving. And your office.
Estimates, invoices and administrative follow-up for contractors. You handle the job site; ISABEL coordinates the support.
Bilingual service · English and Spanish · Personalized proposals
Less backlog. More order.
Does any of this sound familiar?
Scattered documents
Receipts, photos and customer details spread across your phone, messages and email.
No time to follow up
Customers to contact and office tasks that extend your workday.
HOW OUR SCHEDULED ADMINISTRATIVE OFFICE WORKS
Share. We process. You receive.
- 01
Share your information
Send photos, receipts, project details and instructions through the agreed channel.
- 02
ISABEL processes it
During your contracted hours, we organize the information and prepare the agreed tasks.
- 03
Receive documents and follow-up
Review your estimates, invoices and updates. With your authorization, we can send the agreed communications.
You remain in control of your prices, approvals and business decisions.
Submission schedules, response times, task volume, and reporting frequency are established in each written proposal. We do not offer full-time phone reception or 24/7 availability.
Your work organized in a private Google Drive folder
The work is organized in a private Google Drive folder with this structure:
- 01 Today's jobs
- 02 Estimates to prepare
- 03 Invoices and receipts
- 04 Clients and follow-up
- 05 Completed documents
- 06 Administrative reports
The contractor chooses between two modalities
- Modality A
ISABEL sends the documents previously authorized by the contractor. - Modality B
ISABEL prepares them and the contractor sends them.
Your documents organized and under control
Each contractor has a private workspace to share job photos, receipts, and project information. ISABEL organizes the documents and prepares the administrative tasks according to the contracted service. You decide who receives the documents and keep control of your prices and approvals.
Access and procedures are established during service setup.
The support your business needs.
Every contractor has different needs. We offer solutions based on your business stage.
01
FORMALIZE YOUR BUSINESS
Give your trade the business structure it deserves.
What’s included
We provide administrative support with business formation and initial organization.
- Business entity registration assistance.
- Administrative EIN application support.
- Organization of business documents.
- Guidance on initial administrative steps.
Construction permits, insurance, and professional licensing requirements are evaluated separately based on trade and jurisdiction.
Request a personalized proposal based on the needs of your business.
02
YOUR MOBILE OFFICE
Organize estimates, invoices, and business records from your phone.
What’s included
We help set up practical digital tools to organize your work.
- Estimate and invoicing system setup.
- Customer contact organization.
- Compatible payment tools.
- Basic digital document organization.
- Training on the implemented system.
We can work with Square, Google Workspace, and other compatible tools.
If your existing software works for your business, you don't have to replace it.
This is a one-time implementation project, not a monthly virtual assistance plan.
Third-party subscriptions or software fees, when applicable, are quoted separately.
Request a personalized proposal based on the needs of your business.
03
YOUR MANAGED OFFICE
You focus on your projects. We help with the paperwork.
What’s included
For contractors who need recurring administrative support without hiring a full-time secretary.
- Estimate preparation.
- Invoice creation.
- Receipt organization.
- Customer record updates.
- Drafting communications.
- Administrative follow-ups.
- Task and status reports.
Three levels of Your Managed Office:
Maintain — Your office in order
Organizing material receipts, project documents and customer information, plus the essential administrative tasks of your business.
Coordinate — Estimates, invoices and follow-up
Preparing estimates and invoices for your jobs, organizing invoices and authorized administrative follow-up with customers and pending items.
Manage — Your managed office
Administrative coordination for projects with a higher workload, record updates and periodic reports.
Monthly service with tasks and deliverables defined according to your proposal. Service schedules and follow-up frequency are established in writing.
Tasks, schedules, and delivery expectations are established in writing in your proposal.
Request a personalized proposal based on the needs of your business.
FREE EDUCATIONAL RESOURCE
Download “El Contratista de Alto Valor” for Free
Learn to present your estimates, communicate the value of your work, and negotiate with confidence.
A practical guide for contractors who want to present their services professionally, explain their budgets clearly, and improve communication with their clients.
Please note: the ebook and the registration form are available in Spanish. After completing the form, you will receive the download link in the confirmation message.
Written by Yajaira Isabel López, BBA — ISABEL, Business Consulting & Digital Solutions, by MultiServices 2407 Corp.
A workday, in practice
- 01
AT THE END OF YOUR WORKDAY
After completing jobs, customer visits, or material purchases, upload your photos, receipts, and project information from your phone.
- 02
THE NEXT BUSINESS DAY
During your agreed administrative service window, ISABEL reviews your requests, organizes documents, and prepares applicable estimates or invoices.
- 03
WHEN DOCUMENTS ARE READY
If you've authorized sending, we complete the agreed communications. If you prefer to send them yourself, the documents are prepared for your review.
- 04
RECEIVE YOUR UPDATE
You'll receive information about completed and pending tasks.
Illustrative example only. Actual service and delivery schedules depend on your written agreement.
Yajaira Isabel López, BBA
Business Consultant & Digital Solutions Specialist
MEET ISABEL
Personal direction. Coordinated support.
Yajaira Isabel López, BBA directs your service, coordinates tasks and supervises support personnel when applicable.
You contract a managed service with ISABEL, not an individual assistant. You do not need to recruit, interview or supervise personnel yourself.
ISABEL — Business Consulting & Digital Solutions is a brand operated by MultiServices 2407 Corp.
More than assistant hours. An organized way to delegate your office work.
Frequently asked questions
Does ISABEL answer my business phone all day?
No. We provide scheduled administrative support. Service hours, request review frequency, and response times are defined in your written proposal.
Do I have to change my current software?
Not necessarily. We can work with Square, Google Workspace, and other compatible tools. We first evaluate what you already use.
Who decides what I charge my customers?
You do. The contractor determines prices, approves estimates, and retains control of technical and business decisions. We do not send documents or process charges without the appropriate authorization.
Are my documents protected?
Each business has a separate workspace with restricted access. We organize permissions and keep client information separated.
Are construction permits and professional licenses included?
Not automatically. Requirements for permits, insurance, and professional licenses are evaluated separately according to your trade and jurisdiction.
How do I get started?
Request a free 20-minute evaluation through WhatsApp. We'll discuss your needs and provide a personalized proposal outlining tasks, schedules, responsibilities, and pricing.
Your hard work deserves a better-organized office.
Tell us which administrative tasks are taking up your time, and let's explore how to organize them.
ISABEL — Business Consulting & Digital Solutions
By MultiServices 2407 Corp.
WhatsApp: +1 (646) 407-1731